How it Works for

Employers

How it Works

Hire staff online via OutsourcingStaff.ph register to get started on our sign-up page. Once you have completed your profile as an employer, you're ready to start.

Step 1

Search CV/Resumes & Post a Job

Search Resumes & Post a Job

Search CV/Resumes

You can use keywords to see if you can locate an ideal candidate before you post a job. Not everyone will use the keywords you're typing, so posting a job is the only way to see what talent exists.

Post a Job

Even on the free account, you can post an offer of a job and see what responses you get before you upgrade to a paid version. You can't reply to anyone who has responded to your job offer until you have a paid account.

Post a Job
Step 2

Find the perfect staff member

Find the perfect staff member
  • Communicate with them via our online system.
  • Keep track of who you like and who you reject.
  • Set a salary, work hours, and expectations (you should have clarified most of this in your job post).
  • Ask questions to narrow down your choices before you start the interview process.
  • Interviewing is like any staff member; we recommend only having a Zoom call with your favourite choices, having narrowed down from asking questions.
  • Many people seeking work may currently be unemployed and can start immediately but check with them regarding start dates if they are leaving another position.
  • Once you find the right person for you, it's time to offer them a job.
Step 3

Hiring

  • Collecting basic information such as name, address, and contact number is essential when hiring someone. Having the ability to contact them via social media is helpful (did you know Facebook is free for most mobile plans in the Philippines), but you will also need bank account details to pay them.
  • Spell out when you will be making payment. Fortnightly is common for Filipinos to be paid; however, you can negotiate monthly. Whatever method and timing you use for payment, you need to make this clear and stick to it.
  • During the initial "trial period," you need to get to know your new staff member, and they need to get to know you. We recommend for at last the first six weeks to pay them weekly or fortnightly, so they get to understand your going to pay for their work as it's not unknown for people to take work and run away not paying their remote staff.
  • Get into the habit of asking for daily reports, just a quick oversight of what they did that day, so you know what they are working on if it's not something you can quickly check.
Hire & Manage
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Frequently

ASKED QUESTIONS

Your Account and Cost to use OutsourcingStaff.ph

Can I use your service for free?

We offer a free account so you can set up your profile, research available staff and what they currently cost, bookmark candidates you would like to interview and post a job listing to see how many applications you get. You can view these applications to get an idea if the service is for you before you pay for an account; however, you cannot contact them without paying for an account.

This is how we make money. To hire someone via our system, you only need to pay [INSERT AMOUNT HERE], which is very reasonable as traditional hiring methods can cost thousands. We have two monthly fees (or an annual fee if you will be hiring many people all year round).

Apart from the free account, we offer two packages, Standard and Premium. Visit our pricing page for current pricing and options.

Paying Staff, You Hire on OutsourcingStaff.ph

In most countries, you would use a money transfer company. You can also use PayPal or your bank; however, banks charge many fees and take longer to pay people in other countries.

We recommend Wise as you can pay staff directly into their Philippines Bank Account in their currency. This is the best way to get value for money and for your Filippino staff member to get paid quickly and in their local currency.

You can pay your staff via PayPal if that's what you want. Make sure you let them know this will be a job condition. PayPal is a little trickier in the Philippines, and they have additional costs and time to wait for their money as they will need to transfer it to their bank account.

Keep in mind that PayPal will not give you as good of a rate as money transfer companies, and PayPal can also close you or your staff's account and hold any money in it for six months without giving you any notice or reason.

We recommend Wise. We have been paying our staff from the UK to the Philippines via Wise for over six years. Once you have sent a certain sum of money, you will be asked to comply with money laundering laws to check who you say you are.

It's worth checking out a few providers to see who will give you the best rates and costs.

Apart from our small fee for an account at OutsourcingStaff.ph, we do not take any market-ups on full or part-time staff (we make a small markup on one-off tasks via our marketplace, this is shown clearly). The price you agree with your staff member is between you and them. You can check out a bunch of profiles to get an idea of what people are willing to do specific jobs for to give you an idea of what you need to pay.

This is something you would agree with them. However, every two weeks is widespread in the Philippines, and we recommend that you pay on set dates. We traditionally always paid our staff on the 1st and 15th of every month.

We also recommend showing good faith that you pay your staff member weekly during the first 4 to 6 weeks. This will show they can trust you and you are only paying after they have completed each week of work. Once you get past the "trail" period, both parties should be comfortable with the staff member and the job they are doing respectively.

Cancelling your Subscription at OutsourcingStaff.ph

Nope, once you hire someone, you can go ahead and cancel your account and restart it the next time you wish to hire someone.

Remember some features you will lose if you cancel your account. Such as the Staff Support Group and Detailed Background Check will alert you if your staff member is looking for another job on our platform. Many customers switch to a much cheaper yearly plan to keep access to the features for themselves and their staff.

You would log into your employer's interface and select "Billing". You can then cancel your active account. It will downgrade to a free account once your current billing period is up. You will be able to use your paid account until the renewal date fully; at that time, the account will change features to be like a free account. You will then no longer have access to the paid features.

Miscellaneous Questions about Outsourcing

In the same way, you can trust anyone you employ. It must be earned, but for the most part, Filipinos try to please you and do a good job as they want a long-term, happy working relationship.

You wouldn't give a brand-new local member of staff access to your bank account on day one, they need to earn the trust, and it's the same for people you hire for online jobs in the Philippines. You would start by giving them tasks that are not sensitive, and as they do more and more for you and you get to know them and form a relationship, you can start to trust them with more things. However, it's always best to ring fence anything you get someone to do, be that you need to sign off on any spending beyond a specific limit or you give them a payment card that has a low limit. So, you can control spending, and the same goes for information and access to data. These should be in a protected system where they only get access to the stuff, they need to complete their job.

No, unless that's what you and all your staff are currently used to doing. When you insist on time tracking, you can put many people off who are more than capable of doing an excellent job for you but fear they are continuously being monitored when working.

Our view is if you set someone a task(s) that they should be able to complete in the working day, then who cares if it's done in 6 hours instead of 8 hours, it's the same result at the end of the day.

A much better way is to ask your staff member to give you a report at the end of their working day listing bullet points of the things they said they had done that day. You can then go and check the work. Reviewing the work during the initial trial period each day is highly recommended, so you know if you have someone good or not. Once you build up trust with your staff member, you can start randomly sampling the work they said they have done to ensure they are not just fluffing out the daily reports.

If you wish to use Time Tracking, then you can use this free software such as https://clockify.me/

For most people, that will be their home. If this is important to you, ask them during the interview. We have account managers in the Philippines who took their laptops to the nearest Internet Café to keep working when they had a power outage at home. I can't say any of the UK staff have ever done that.

In the Philippines, if you have a job with a local company by law, they must offer you the "13th Month" this is an additional payment that equals one month if you have worked for the company for over a year and are paid chiefly with your December payment. If you pay people on the 1st and 15th of a month, you will pay them to double on the 1st and 15th of December.

As an overseas employer, you do not need to pay the 13th month, but you should pay it. Workers rely on it as Christmas time is such a big deal, they use the money to get food and presents. They most likely are travelling to be with family, so as you can imagine, December is a considerable expense, and the 13th month is a way of making it feel more manageable.

In any job listing, it is recommended to state if you will or will not be paying the 13th month. People who pay it attract more applicants.

For almost everyone outside of the Philippines, you have no additional employment costs such as social security, employment tax and so on to pay. This makes it very attractive to hire outside your own country as the prices are so low. We know many small businesses where the owner was doing all the work themselves, making a reasonable wage but doing many more hours than one person should be, all because they couldn't afford local help. Finding OutsourcingStaff.ph and being able to hire someone from the Philippines meant they could free up more of their time to work on their business and not in.

You should always check with your accountant if you have anything to do when hiring someone from the Philippines. Most of the time, you will have nothing to do other than pay the invoice your staff member will issue you. Your staff member from the Philippines is a freelancer, so it is not your responsibility for any tax they should pay in the Philippines. That's up to them to pay.

Yes, but you expected we would say that LOL.

UK Internet Sites Limited is the company behind OutsourcingStaff.ph, we been in business since 2000. Clarke Duncan is the Managing Director of UK Internet Sites and the founder of OutsourcingStaff.ph. You can read more about Clarke and the team behind this site at https://outsourcingstaff.ph/about/. We have staff in Scotland, England, and the Philippines.

We offer a 30-days, no questions asked money-back guarantee. We have made an entire page dedicated to the 100% Money-Back Guarantee, so it is crystal clear. Please check it out, but we will not hide behind small print to cheat you, as you will see.

Our offices are at 38 Queen Street, Glasgow, G1 3DX, United Kingdom. UK Internet Sites Limited is registered in Scotland No. SC210739 and our VAT No. is GB761723920. We are also registered under the Data Protection Act. in the UK, and our registration No. is Z6404258.

Our website and databases are hosted in the United Kingdom. We use Stripe and PayPal as our payment providers.

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